Purchasing Requirements

Purchases up to $9,999

Purchases up to $9,999 are delegated to the College departments, as long as a contract has not been previously established for that commodity. One quote is required from the department’s vendor of choice.

Purchases $10,000 - $49,999

Purchases $10,000 - $49,999 require three quotes, or a co-op contract, as long as a contract has not been previously established for that commodity. Contracts and Purchasing Services or the College departments may obtain these quotes. Contracts and Purchasing Services will assign a quote number, and quotes will be kept on file. 

Purchases $50,000 - $99,999

Purchases $50,000 -$99,000 require a formal solicitation, or co-op contract as long as a contract has not been previously established for that commodity. Contracts and Purchasing Services will manage this process, which can take two to three months.  

Purchases $100,000 and over

Purchases $100,000 and over require a formal solicitation or co-op contract, as long as a contract has not been previously established for that commodity, and approval by the Board of Trustees. Contracts and Purchasing Services will manage this process, which can take three months or longer.

 

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The Texas House Bill 1295 says that a state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the state agency at the time the business entity submits the signed contract. The law applies only to a contract of a state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. 

Filing Process:

To create a Certificate of Interested Parties Form 1295, business entities must use this Texas Ethics Commission application. They must enter the required information and print a copy of the completed form, which will generate a unique certification number. After an authorized agent signs the form, the entity must file it with the state agency (in this case, San Jacinto College). Then, the state agency must notify the Commission within 30 days of receipt. The Commission will post the completed form within seven days of receiving notice.

Other Details:

• If the offer you submitted was a response to a Request for Competitive Sealed Proposals (CSP), Request for Proposals (RFP), or Request for Qualifications (RFQ) issued by San Jacinto Community College, you must indicate the associated solicitation process number (CSP##-##, RFP##-##, or RFQ##-##) as the “identification number” on the application.
• If the offer you submitted was a quote based on a cooperative contract issued by an approved purchasing cooperative, you must indicate the associated purchasing cooperative contract number as the “identification number” on the application.
• If the offer you submitted was a quote and you attest that your entity is the sole source for the particular good or service you initially offered through this process, then use the words “Sole Source” followed by a dash and the assigned sole source number as the "identification number." 

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Chapter 176 of the Texas Local Government Code requires that vendors complete and file a Conflict of Interest Questionnaire if they seek to do business with San Jacinto College. For questions about the questionnaire, contact the Texas Ethics Commission at 201 East 14th Street, 10th Floor, P.O. Box 120070, Austin, TX, 78711 or by phone at 512-463-5800.

Disclosed Conflicts of Interest:

• Dynamic Laboratories Inc
• Gammell & Associates
• Skiles, Eric
• Smith, Yvonne
• Vertex GPR LLC

 

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