San Jacinto College offers facility rentals that external organizations as well as anyone in our community can use for an event. These facilities include computer labs, classrooms, and other gathering spaces on our campuses. We also offer amenities and additional services for your event.

Rental Spaces at San Jac

Here are the available indoor and outdoor facility spaces you can rent at our campuses. 
Central Campus

Central Campus

Our Central campus offers a diverse range of spaces for rent. Explore your options today.
Generation Park Campus

Generation Park

Check out the inviting spaces available to rent at our Generation Park Campus. 
Maritime Campus

Maritime Campus

Take a look at the welcoming spaces available at our Maritime Campus.
North Campus

North Campus

Find your ideal venue for your next event at our North Campus.
South Campus

South Campus

Discover what rental spaces we have available to rent at our South Campus. 
Facility Rentals Event

Book Your Space

Do we have the space you’ve been looking for? Submit a request form to book the venue for your event.

Facility and Event Rental Procedures

From cancellations to restrictions, here are some important details you need to know when renting a facility space at San Jac.

Here are essential steps to securing your facility space:

  1. Fill out the online request form.
  2. The college coordinator will notify you if the facility is available or not. If available, the coordinator will send you:
    1. A confirmation number
    2. Facilities Use Agreement
    3. Quote for facility rental, including any incidental fees for technology, maintenance, police, etc.
  3. Payment Process
    1. The coordinator will provide the link to our online payment system.
    2. You need to return the signed Facilities Use Agreement.
    3. The Facilities Use Agreement is not official until the deposit is received.
      1. When you sign the contract, a non-refundable deposit of 25% of the total usage fee (max $500) is required.
      2. If the remaining balance is not paid prior to seven calendar days before the day of the event, you lose the deposit and the reservation(s) is/are canceled.
      3. For recurring events, payments must be paid in full before the commencement of the first event date.
  4. Send in all requested documents (insurance, safety plan, etc.) seven days before the event.
  5. As noted in the Facilities Use Agreement, the coordinator will organize the additional services (custodial services, police, IT, campus carry signage, alcohol approval, etc.)
  6. Before the event set-up, the coordinator will greet you and will remain on campus for the duration of the event.

Note: All requests from political entities will be referred to the Vice Chancellor, External Relations for approval before rental is scheduled.

Here are essential steps to securing your facility space:

  1. Fill out the online request form.
  2. The college coordinator will notify you if the facility is available or not. If available, the coordinator will send you:
    1. A confirmation number
    2. Facilities Use Agreement
    3. Quote for facility rental, including any incidental fees for technology, maintenance, police, etc.
  3. Payment Process
    1. The coordinator will provide the link to our online payment system.
    2. You need to return the signed Facilities Use Agreement.
    3. The Facilities Use Agreement is not official until the deposit is received.
      1. When you sign the contract, a non-refundable deposit of 25% of the total usage fee (max $500) is required.
      2. If the remaining balance is not paid prior to seven calendar days before the day of the event, you lose the deposit and the reservation(s) is/are canceled.
      3. For recurring events, payments must be paid in full before the commencement of the first event date.
  4. Send in all requested documents (insurance, safety plan, etc.) seven days before the event.
  5. As noted in the Facilities Use Agreement, the coordinator will organize the additional services (custodial services, police, IT, campus carry signage, alcohol approval, etc.)
  6. Before the event set-up, the coordinator will greet you and will remain on campus for the duration of the event.

Note: All requests from political entities will be referred to the Vice Chancellor, External Relations for approval before rental is scheduled.

We reserve the right to cancel any event scheduled by a community member or group if the scheduled facility is needed for a College program, bad weather, or an emergency or extenuating circumstance.

  • If canceled by the College, the deposit and / or full payment will be returned.
  • The College will provide the user 14 calendar days’ notice of cancellation unless the cancellation is due to unsafe weather or an unforeseen event beyond the College’s control.
  • If canceled by the user within 30 calendar days of the event and the event was already paid in full, the payment will be refunded (less the deposit).
  • If canceled by the user within seven calendar days of the event, all payments will be forfeited (with the caveat that the College will attempt to reschedule the event if space is available at an agreeable future date and time within six months of original event date).
  • If a recurring event is canceled within the time frames noted above, a prorated refund will be issued.

Renters must provide the College with proof of appropriate liability insurance coverage before the scheduled event, regardless of whether the College has waived fees and / or co-sponsored the event. Proof of insurance must be sent to the Campus Services department at the time of payment, no less than 30 days in advance with a coverage period that covers the rental period. 

Note: Any event that utilizes an outside caterer must provide proof of commercial liability insurance for the caterer.

The Renter shall carry general public liability insurance for the duration of the rental term. All policies should be written as occurrence-based.

  1. General Liability: $1,000,000. CSL
  2. Automobile Liability: $500,000 each person
    1. Bodily Injury: $1,000,000. CSL
    2. Property Damage: $1,000,000. CSL
  3. Workers’ Compensation: Required only if Renter is using employees (non third-party contractors) to work during the rental event.
    1. Part A: Statutory
    2. Part B:
      1. $500,000. In the aggregate
      2. $500,000. Each Person
      3. $500,000. Each person for occupational disease.
  4. Endorsements

The following endorsements and other stated information is required on the original certificate of insurance:

  • 30 days Notice of Cancellation
  • San Jacinto College is named as an Additional Insured on all policies except Worker’s Compensation
  • Waiver of Subrogation on all policies

All proof of insurance should be submitted on an ACORD Form issued by the Renter’s insurance provider / agent.

If there are any questions regarding event-related insurance requirements, please contact the San Jacinto College Director of Contracts and Purchasing Services at 281-998-6103.

It is the user’s responsibility to share with their guest and / or other parties involved the following restrictions:

  • No tape, tacks, nails or screws will be used to affix items to any surface in the facilities.
  • No rice, rice bags, confetti, flower petals or glitter can be utilized.
  • There is no storage available before or after the event. Any items brought into the facilities must be removed at the close of the event.
  • No open flames will be allowed (per the International Fire Code 308.3). No smoke / fog machines can be utilized.

Services and Fees

Need equipment for your event or additional security? San Jac offers select services and amenities for a fee. Note: Any exceptions to these procedures must be approved in writing by the San Jacinto College Chancellor.

Security

Campus security requirements will be determined by the San Jacinto College Police Department. Fees may be required. 

Catering

If outside catering is part of the event, extra custodial services will be required. All food must be ready to serve – no cooking is allowed on the premises. Food can only be heated with food warmers. Caterers must provide a copy of their catering license and proof of commercial general liability insurance. If extra space is needed for food preparation, an additional room(s) should be reserved.

Post Rental Surveys

We value your feedback, so after the completion of an event, the Campus Services department will send an Event Evaluation Form via email.

Alcohol

Alcohol will be allowed at events under certain circumstances. Any event serving alcohol is required to submit a Request for Authorization to Serve Alcoholic Beverages on College Property Form to the College Events Planner, and must hire security through the San Jacinto College Police Department. For more information, see College Policy VII.7002.A Alcohol Usage at Events on College Property.

Support Services

Personnel Fees Hourly Rate
Police Support $45 per officer
Custodial Support $20 per person
IT Services $45 per person
Lab Supervisors $45 per person
Campus Services Personnel $30 per person

 

Equipment Fees Rate
Tables $25 flat fee (less than 50 people)
$50 fee (51+ people)
Chairs $25 flat fee (less than 50 people)
$50 (51+ people)
Special Sound Devices $25 & up
Microphones $15 each
Piano $60
Podium No Charge
Screen Projector $25 per day
PowerPoint $25 per day
Scoreboard / Shot Clock Operator $25 per day

 

 Staff Rentals

Are you a member of the San Jac staff and want to rent a facility? Please use the internal request form to book a space.

Contact Us

If you have any questions about renting a facility, availability, or our additional services, please contact us!
Erin Wood
Coord, Events / Campus Svcs
Phone
(281) 476-1878
Melissa Patterson
Coord, Division Operations
Phone
(281) 998-7637
Jessica Garcia
Executive Assistant
Phone
(281) 998-6150x6458
Jessica Chavez
Coordinator, Campus Events
Phone
(281) 998-6150x7642